How to Convert XML to PDF: Simple Guide
If you are unsure about what it means is completely, don’t worry. At that time the end of this article, you will understand the XML file, PDF file, and learn how to convert XML to PDF.
What is the XML file?
XML is a markup language used to encode documents for computer programs and people to read. Made by W3C, the same group that manages the standard for HTML, XML can be extended.
What does this mean? XML, or extensible markup language, use a bracket tag by HTML, but this tag is really custom and defined itself. Unlimited potential during other machines or programs know how to read it and process it.
For example, client information in the XML database might express as:
<Name> John Doe </ name>
<Email> [email protected] </ email>
You only need a simple text editor to create an XML file, but you can also see it in a web browser, or manage it with an online editor. Various software can export data to XML files too.
XML can work like a database, but can do more than that too. This can determine the entire document structure. For example, Microsoft Office uses XML to support the .docx document structure.
This means XML can produce menus, client lists, invoices, order forms, and more.
Exporting information from your business system to XML allows you to create databases, and special documents.
What is a PDF file?
PDF files, or portable document files, are general and accessible filetypes. Instead of sharing Microsoft Word files with customers, where some people don’t have access to Word, it’s easier to share files that everyone can do.
PDF keeps the document format but the render is almost like the picture. It’s good for creating magazine molds, menus, or high quality marketing materials.
However, while PDF forms that can be edited, PDF is mostly intended to be seen and not edited.
It adds a lot of security when you send a digital contract and invoice, where you might allow clients to view PDFs and then e-sign and send payments through a safe portal.
Why convert XML to PDF?
XML conversion to PDF adds a lot of comfort and speed for your business process. Only in file management, XML allows your company to manage large databases and types of documents in small file sizes.
XML is easily exported directly from your company system, and most other types of databases are converted to XML without problems.
Convert XML to PDF then allows you to overcome the process of hundreds of documents at a time. Instead of producing one-time repetitive client contracts, you can create and save all repeated contracts in a set.
Rendering as PDF makes it convenient to share internally and with customers. Whether your staff or clients work on Windows, OSX, or on cellular devices, PDF can be seen without proprietary software.
When your system changes and updates, you don’t need to worry about managing accessibility files.
How to convert xml to pdf
Many “conversion” solutions are online, although most of them fail to provide XML conversions to the real PDF. Countless software offers the ability to convert XML to PDF, but what they do is “print” XML file as a PDF file.
Actually, most operating systems allow you to do this originally. Instead of sending documents to the printer, you send documents to internal devices that make print as PDF. This file is then saved to your computer instead of printing it to the paper.
To convert XML to PDF, you need software that will interpret information in your XML document and use it to create the new document you need.
This requires a little setting. Because XML is a customized language, you need to “teach” the conversion software how to make it.
You first need to define a document template. You also need to define any rules and conditions for the output you want.
For example, you need to teach it if certain clients must be skipp